3.04 GENERAL PROCEDURES FOR GRIEVANCE AND GRIEVANCE APPEAL COMMITTEES

3.04A Telephone Conference Calls
If one or more members of a grievance committee or grievance appeal committee cannot be present at a hearing, such members may, at the discretion of the chair, participate by means of a telephone conference call. If any witness cannot be present at a hearing to present evidence, such witness may, at the discretion of the chair, be permitted to do so by means of a telephone conference call.

3.04B Written Requirement
The requirement that a notice or other document be in writing is satisfied if it is sent by a telegram, fax, e-mail, or equivalent communication.